How to Archive Past Employee Punches

When an employee leaves there will still be their punches in the time, clock we need to retain these for situations regarding wage complaints or unemployment requests.

1. Open https://192.168.2.45
2. Login using the Username: admin, and password that is on the spreadsheet, or ask Steve or Adam to provide you with it.
3. Once logged in, hover over Lists, and click on Employees.
4. Look for the employee you are going to archive the punches for, if they are not in the list, you need to click on Show Inactive.
5. Once the list reloads, locate the employee, click on their Display ID or Last Name or First Name.
6. In the employee profile click on the check box to make the employee active again.
7. Now click Submit at the bottom of the screen.
8. Move over to the Reports, hover over it to get the Time Cards, click on that.
9. Change the time period and displayed employee.  (Pressing the double left arrow on the date window will go by years. Generally anything before 2010 should cover all punches.
10. Change the Displayed Employee to just the specific one you are trying to download the punches to.
11. Click Submit, depending on how many punches are in the system this may take a little bit to load.
12. Once the report is loaded, click on the Daily setting in the top bar to display punches on a daily basis.                                                                                 
13. Scroll to the bottom of the report and confirm that all dates are included.
14. Once that is confirmed go back to the top of the page and click on Export.
15. The report will be generated and will download to your computer once ready.
16. Open the folder that the document is stored.
17. Rename the File with the Employees name.
18. Move the file to the Personnel Drive / Inactive Employees / Employee Name Folder.
19. Once the file has been moved return back to the Time Clock window.
20. Hover over Lists, and click on Employees, click on the name of the employee you just downloaded the punches for.
21. Below the Submit button there is a Delete all punches for this employee, click that.
22. A warning dialog box will come up at the top of the screen warning that all punches will be deleted for this employee if you continue.
23. Click OK.
24. Once the process is complete there is a small dialog that will appear at the bottom of the screen indicating all punches have been deleted.
25. At this point uncheck the active status of the employee and click Submit at the bottom of the page.
26. Proceed to process additional employees or close the window if completed.